VACANCY ANNOUNCEMENT

DATE: January 21, 2023 (Position Available May 1, 2023)

POSITION: Accounts Payable Specialist-Central Sites

FLSA STATUS: Non-exempt

REPORTS TO: Accounts Payable Supervisor

PAY GRADE: 66 ($3,018 - $3,950 per month, based on education and experience)

LOCATION: Central Office – Simpson Building (AP Mobile)

TERM OF EMPLOYMENT: Permanent, twelve months per year

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Processes all central site invoices (state, federal, local, capital outlay) for payment by keying data into the LINQ accounting system
• Process all central employee travel and reimbursement requests for direct deposit by keying data into the LINQ accounting system
• Process non-payroll board member payments 
• Verify accounts payable data entry reports for accuracy and provides second check for AP Specialist-School Sites data entry accuracy
• Posts accounts receivable deposits daily
• Analyze LINQ & SchoolFunds vendor files for accuracy
• Switchboard for morning break (10:00-10:15) (Backup for lunch break 12:00-12:30)
• Statement verifications
• Research outstanding invoices
• Communicate with schools/departments on status
• Maintain records of research and communications
• Monthly Contract Reconciliation
• Physical Bank Deposits (for cash) and credit card payments
• Crosstrain with other Accounts Payable Staff
• Backup for Accounts Payable Specialist-School Sites
• Assist with annual year-end school monitoring reviews
• Communicates with school system staff and vendors concerning accounts payable items as required to effectively clear outstanding financial obligations
• Backup for daily mail
• Projects as assigned
• Other duties as assigned

KNOWLEDGE AND ABILITIES:

• Working knowledge of bookkeeping and accounting concepts
• Ability to establish and maintain effective working relationships with others
• Ability to take initiative and work independently and within a team environment
• Ability to maintain confidentiality
• Considerable knowledge of computer applications
• Effective oral and written communication skills
• Effective time management skills
• Excellent organizational skills and ability to multitask
• Ability to perform computations accurately and with reasonable speed
• Ability to understand, interpret, and apply specific rules and regulations governing the processing of fiscal documents, maintenance of financial records, and preparation of fiscal reports
• Ability to complete complex tasks and minimize errors with attention to detail
• Ability to establish and maintain effective working relationships with school system staff and vendors

ACCEPTABLE TRAINING AND EXPERIENCE:

• Associate Degree in Accounting, Business, or related field with at least 1 year of bookkeeping/accounting experience or High School Diploma or equivalent with at least 3 years of bookkeeping/accounting experience,
• NC school system accounting experience preferred

PHYSICAL REQUIREMENTS:

• Ability to communicate effectively in written and oral forms
• Ability to physically perform the basic life operational functions of grasping, sitting, walking, stooping, reaching, lifting, pushing, pulling, talking, seeing, hearing, and repetitive motion

DISCLAIMERS:  The above statements are intended to describe the general purpose and responsibilities assigned to this position.  They are not intended to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and skills that may be required of the employees assigned to this position.  This description may be revised by the supervisor at any time.

APPLY ONLINE:  Please visit our website at www.johnston.k12.nc.us and click on Careers to apply online.

DEADLINE:

The Johnston County Public School System is an equal opportunity employer and does not discriminate in the employment, tenure, or promotion of employees on the basis of gender, race, religion, age, national origin or disability.